TASKS:

Warehouse & Inventory Management

1. To ensure that all products from the production lines are stored according to the stock 

allocation plan.

2. To ensure that all products are released by QA prior to truck loading for deliveries to outlets.

3. To carry out FEFO audits on a daily basis, checking stock condition in the warehouse, 

including the racking and buffer, paying particular attention to kitting and loads, ensuring no 

expired or short dated products are loaded.

4. To highlight any stock variances to Inventory Clerks while reporting to Warehouse & 

Distribution Manager. 

5. To ensure that all areas assigned to Warehouse operations are kept in a clean and organised 

order at all times according to the company’s GMP principles, while maintaining and following 

up on cleaning records and schedules.

6. To liaise and coordinate shift changeovers, ensuring pending daily tasks are handed over 

from one shift to another.

7. To be responsible for the Kitters’ picking accuracy and checkers for kitted and whole pallets 

(i.e. to make sure that the quantity and description on the labels attached to the pallets are 

the same as the ones on the load sheet). To ensure that picking accuracy targets are met 

and suggest improvements to Warehouse & Distribution Manager. 

8. To participate in Monthly stock takes and to coordinate resources including human resources 

and any equipment that is required (i.e. tablets, scanners, VNAs, Lifters etc.).

9. To conduct minimum monthly racking inspections, record all findings on relevant form, and 

coordinate repairs in the least possible time.

10. To coordinate the kitting area SKU allocation plan, taking into consideration new SKUs that 

are introduced and SKU sales ranking changes. Liaises with SAP team to adjust loading 

documents accordingly.

Truck Loading

1. To ensure that Buffer Area and Kitting Area are replenished continuously and kept in an 

orderly way to facilitate truck loading and kitting of loads respectively. This practice needs to 

be done during and before handing over shift.

2. To ensure that all kitted and loaded goods are scanned and the quantity and description on 

the labels attached to the pallets are the same as the ones on the load sheet during loading.

3. To ensure that the Check-Out process is completed, that is Load Sheet is filled in and signed 

by Checker accurately prior to exiting of each truck, Check Out process completed in SAP. 

Any discrepancies must be investigated and resolved immediately and brought to the 

attention of the Warehouse & Distribution Manager.

4. To ensure that the Check In process of trucks is accurately completed and entered in SAP. 

Any discrepancies must be investigated immediately and brought to the attention of the 

Warehouse & Distribution Manager.

5. To organise workforce as deemed necessary in order to optimise the efficiency in the truck 

loading process (i.e. to reallocate workforce duties to strengthen operations that require 

attention during the particular shift).

6. To ensure transfers between warehouses area facilitated as per procedure.

7. To ensure all loads are attended to in a timely fashion.

HR & Training

1. To liaise with the Warehouse & Distribution Manager to conduct Probation Reviews and 

Performance Appraisals of all employees.

2. To recommend to the Warehouse & Distribution Manager succession planning and 

professional development for the Warehouse team.

3. To ensure that all warehouse employees are kept motivated thus ensuring a good working 

environment.

Ancillary Duties

1. To ensure that all goods, empties (pallets, dolly pack stackers, separators, kegs etc.) are 

stacked in a proper manner to ensure proper stock rotation and avoid damage to the same 

goods and any hazards to employees.

2. To ensure that the waste is collected from around the plant and organised in the waste area.

3. To ensure that a proper traffic management plan is implemented in the yard, parking, loading 

area and in the warehouse at all times.

4. To ensure that all personnel in the Warehouse Department are conducting themselves in a 

presentable manner (i.e. uniforms must be clean, visitors/clients are addressed in a polite 

manner etc).

5. To ensure that self-employed drivers, helpers and visitors (Plant Sales, donations etc.) are 

conducting themselves according to Company rules and regulations when on Company 

premises (i.e. No one is allowed in the warehouse).

6. To ensure that all required information is recorded on the relevant forms according to 

Company policies. (i.e. forklift & palletisers checking forms).

7. To ensure that all equipment (VNAs, forklifts, etc) are kept in a clean condition (min. weekly 

washing inside and outside) and inform Transport Executive in case of any equipment 

defects/damages.

8. To ensure that the warehouse first aid box is fully supplied and record all findings on relevant 

form on a monthly basis.

9. To liaise with the Building Services section to attend to any maintenance requirements for the 

upkeep of the warehouse and surrounding areas.

10. To ensure that all company rules and policies are abided (e.g. Consumption of food is done 

only in the canteen; smoking is only permitted in designated smoking areas, etc.)

11. To promote Behaviour Based Safety and related Training while ensuring that all health and 

safety regulations are adhered to by the entire department including the self-employed 

drivers and their helpers, contractors, visitors and employees passing through and/or working 

in the warehouse areas.

12. To ensure that the warehouse is operated in-line with HACCP, GMP, ISO.9000, ISO.14000, 

OHSAS.18000 and FSSC.22000 requirements.

ACCOUNTABILITY

1. The sufficient running of the Department keeping within all budgets.

2. To ensure that hours worked by subordinates are efficient and effective.

3. The entire warehouse stock of finished and empty goods.

4. FEFO is applied at all times.

5. To ensure that all goods are being scanned in and out of the Warehouse.

6. Upkeep of warehouse and related areas (loading bays and yard).

SKILLS & COMPETENCIES

1. Warehouse Management Certification

2. Leadership and Team Management Course

3. ECDL certificate

4. 3 years + supervisory experience working within a warehouse environment

5. Able to communicate in Maltese & English.